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PA / Office Manager

Added on: 09 Jul 2021

Location: Dartford

Salary: Very competitive plus bens

Job Overview

Fantastic opportunity to work for 3 Department Heads and manage the day to day running of a large new site in Dartford, base to engineering, materials, planning and logistics.  This is a key role within a multi-national, expanding business.

Key responsibilities:

  • Working with the Group Facilities Manager to ensure the smooth running of the site such as health and safety inductions, key fob access, contractor compliance, building service standards, health and safety audits, manage facilities contractors etc.
  • Provide effective admin support such as booking travel, raising purchase orders, managing holidays, arranging supplier visits, booking interviews, arranging staff inductions and departmental training requirements.
  • Organising, minuting and attending meetings with both internal stakeholders and external clients.
  • Develop and produce reports to improve performance metrics and key performance indicators to help the board optimise efficiencies.
  • Handling and coordinating queries from staff, suppliers and customers.
  • Create and maintain welcome packs and create and follow processes.
  • Manage vehicle maintenance, support test drives.
  • Manage staff welfare and stationery requirements.
  • Work with teams to ensure databases are correctly updated.
  • Support the engineering, planning and health and safety standards.
  • Organise team social and team building events.

Candidate requirement:

  • You should have a proven track record as a PA within the automotive or engineering.
  • You should be a highly organised person with excellent communication skills. You will need to be confident and self-assured with the ability to multi-task effectively.  You should have experience of assisting with staff recruitment and training as well as running an office in a complex work environment.  Diplomacy, tact and discretion are also required, whilst you will also need to be influential to achieve positive results.
  • Skills should include strong MS Office and fast typing.
  • A clean driving license and confident driver is required for this role.
  • You should have a high standard of numeracy and literacy with a minimum of GCSE Maths and English at B or above. A second language would be a bonus but is not essential.

Job Details:

  • The position has a competitive salary, plus a bonus potential of 10% of salary.
  • The position is based in Dartford and conveniently situated off the M20. Car owner/driver required.
  • Hours: 37.5 per week Monday to Friday with additional hours as needed.
  • Holidays: 25 days + bank holidays increasing with service.
  • Pension & Life assurance.
  • Healthcare benefit and eye care vouchers.
  • Gym membership
  • Car parking.

 

 

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